01
Automate your workflows
Customer enquiries, documents, sales follow-ups: connect the steps and cut out duplicate data entry.
Explore the servicesAI WORKFLOW STUDIO · NICE & REMOTE
Less repetitive work.
More time for what you do best.
I build workflows that connect your tools and take care of repetitive tasks. With AI in the cloud or on your own hardware, depending on what you need.
One person to work with, from the first conversation to handover.
A WORKFLOW IN PRACTICE
↙ AN EMAIL ARRIVES
“Could you send me a quote?”
An enquiry, a few attachments and information to track down.
✳ YOUR WORKFLOW
SortPrepareReview
A draft ready for review
The information is brought together. You check the details and decide when to send.
✓ Human approval before sending
↙ A DOCUMENT ARRIVES
A supplier invoice in PDF
Amounts and references that need copying into your spreadsheet.
✳ YOUR WORKFLOW
ExtractCompareReview
Fields ready to check
Uncertain values are flagged before anything is exported to your business tools.
✓ Review before export
↙ A QUESTION COMES UP
“Where is the welcome procedure?”
The answer exists, but it is spread across several documents.
✳ YOUR WORKFLOW
FindCiteReview
An answer with its sources
Your team finds useful passages in documents they have permission to access.
✓ Sources the team can check
Illustration · fictional dataExplore →
BUILT FOR SMALL TEAMSHospitalityTrades & servicesRetail & e-commerceProfessional services
01 / WHAT WE CAN BUILD
Your business first.
The right tools next.
We start with what slows you down. Then we choose an approach that fits your team, your data and your budget.
02
Set up local AI
An assistant on your own hardware to find information and work with your documents.
Understand local AI03
Help your team use it
Practical methods, relevant examples and support so your team can use what we build.
Explore team support02 / LOCAL, CLOUD OR HYBRID AI
Your data.
Your constraints.
The right home for your AI.
Some tasks suit cloud services. Others call for processing on your own hardware. I help you compare the options, costs and limitations before you choose.
Choose where your AI runs
ON YOUR INFRASTRUCTURE
Procedures
Documents
Internal notes
Your local assistantA model chosen for your work
Your team · defined access
Illustrative architecture. We agree which processing stays local and which external connections, if any, are needed.
03 / START WITH A REAL TASK
Sound like
your working day?
A few possible starting points. Every workflow is adapted to your processes and tools.
Quote requests scattered across emails and notes.
A prepared enquiry, missing information flagged and a reply ready to review.
The same questions come up whenever someone joins the team.
An assistant that finds the right procedure and shows where it came from.
Information copied from documents into spreadsheets.
Extracted fields, exceptions set aside and a review before export.
Illustrative scenarios, not customer results.
Find an idea for my business04 / A PRACTICAL WAY FORWARD
Start small.
Test it. Build from there.
Understand
We look at one task, the tools involved and what a useful improvement would mean for you.
Test
A focused pilot, using representative examples and agreed success criteria.
Put it to work
Once approved: connections, access controls, documentation and a handover with your team.
Keep it useful
We agree who handles monitoring, maintenance and future improvements.
FOUNDER · TOLOS AI
05 / WORK DIRECTLY WITH THE BUILDER
AI with an understanding
of everyday operations.
I’m Maxime Tolos. My background connects hospitality operations with implementing business software. Through Tolos AI, I bring that practical approach to workflows and local AI.
We work together on a concrete problem, with clear steps and a solution your team can use.
Meet MaximeGOOD QUESTIONS
Before we get started.
I don’t know what to automate yet.
That’s a useful starting point. Tell me about a recurring task, a manual transfer between tools or information that takes too long to find. We’ll first work out whether it is worth automating.
Do I have to replace my software?
Not necessarily. We start with the tools you use and the connections they support. Some integrations require an API, subscription or export. We check those requirements before quoting.
How much does a project cost?
The quote depends on the tools involved, data, controls and hosting. We agree the pilot’s scope and cost before development. Subscriptions, hardware and maintenance are itemised separately.
Can we work together remotely?
Yes. Conversations, workshops and deployments can be arranged remotely. I’m based in Nice and can also discuss on-site work depending on your location and project.
Is local AI always the best choice?
No. Hardware, output quality, volume and maintenance all matter. Local AI gives you more control over hosting, but it does not automatically guarantee privacy or compliance. We also consider cloud and hybrid setups.
Can the AI make mistakes?
Yes. We plan tests using realistic cases, flag exceptions and keep human approval for sensitive actions. A pilot also helps identify tasks where AI is not reliable enough.
LET’S MAKE IT USEFUL
What if we started with just one task?
Tell me what takes up your time. We’ll work out what is actually worth automating.